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finance-backoffice · tool

Outlay

Receipt in, coded expense report out, reimbursement on the next payroll

new

19 h/mo

Saved

35 min

Setup

8

Systems touched

10

Credits per run

$1,490

Perpetual single-workspace license · Band 2 · Workhorse

Or included in Starter at $290/mo, along with everything else that tier carries.

Book a demo
Deployment
connected
Setup
35 min
Hours saved / month
19
Included from
Starter
Credits per run
10

03 — Proof

What is measured, and what is not.

The hours and the setup time are catalog math at a stated volume. Production telemetry is not published yet, and nothing here pretends otherwise.

Catalog math

15 employees × 2 reports/month × (20 min submit + 10 min approve + 8 min code)

Run telemetry

04 — What it does / 3 outputs

Captures receipts, builds expense reports, and posts reimbursable spend to the books.

  • Coded expense report
  • GL entries or Gusto reimbursement lines
  • rejected-item list with reasons

05 — One run

What one run takes in, and what it puts back.

No sandbox on this page yet. This is the real input and output contract from the record, not a demo recording.

In

  • Receipt image or PDF
  • card feed
  • employee/manager tree
  • expense policy
  • reimbursement method

Out

  • Coded expense report
  • GL entries or Gusto reimbursement lines
  • rejected-item list with reasons

06 — How it works / 35 min setup

Three steps, then it is furniture.

  1. 01

    Connect Ramp and Brex

    Scoped authorisation, revocable from your IdP or the dashboard.

  2. 02

    Point it at the work

    Receipt image or PDF, card feed.

  3. 03

    It runs

    Coded expense report — on a trigger or a schedule, 35 minutes after you start.

07 — Features / 7 listed

What is actually in the box.

  • Receipt capture from email forward, mobile photo, or drag-and-drop
  • Match to Ramp or Brex card transactions so employees do not re-key card spend
  • Policy checks you configure (meal cap, merchant category, attendee required)
  • Approver queue by manager or by GL class, with a 48-hour SLA reminder
  • Posts reimbursements to Gusto or a QuickBooks bill; posts card coding to the GL
  • Holds reports with missing receipts instead of letting them hit the close
  • Employee sees what was rejected and why — not a silent edit in the books

08 — Data

Does it fit your stack and your data?

Inputs this product consumes and outputs it produces
InputOutput
Receipt image or PDFCoded expense report
card feedGL entries or Gusto reimbursement lines
employee/manager treerejected-item list with reasons
expense policy
reimbursement method

09 — Integrations / 8 systems

It touches these, and nothing else.

10 — The money

Your hours, your hourly cost.

Two numbers: the hours this product removes at the catalog's stated volume, and the cost of an hour, which only you know.

19

You type this one. We do not know what an hour costs you.

Recovered per month

$950

19 h × $50 an hour, before the credits a run spends.

Where the hours come from: 15 employees × 2 reports/month × (20 min submit + 10 min approve + 8 min code).

11 — Pricing

Buy it outright, or get it with a plan.

One-time

$1,490

  • Perpetual single-workspace license to this product’s logic, UI and connectors. Runs still spend credits.
  • Returns $596 as non-expiring credits at your tier’s rate.
  • Twelve months of updates and connector maintenance included.

Per run

10 credits

$0.20 a run at the Starter rate of $0.0200 per credit, less on every tier above it.

Credit class: light

Every run carries a published hard ceiling. A run that hits it stops and re-quotes instead of billing on.

See how plans and credits work

12 — Packs / 1 pack

What else is in the pack.

  • Part of the Closeout pack

    The month-end binder, assembled, before you start actually closing

    • Tiedown

      No close checklist item is real until the bank and card lines are matched to the GL, and Tiedown produces exactly the signed-off rec packet plus the named break list that Closeout's checklist wants attached.

    • Billtray

      The unbilled vendor is the classic close accrual, and Billtray is the product that gets vendor bills out of the AP mailbox and coded into the GL before cutoff instead of after it.

    • Driftnote

      The flux draft — "why did travel move 40%" — is Driftnote's output from the data-intelligence shelf: it names which cut moved and flags when the movement is a tracking bug rather than a real variance.

    • Sheetfold

      Workpapers arrive as a dozen scattered workbooks, and Sheetfold consolidates them into one mapped table with a control total and a per-file error list — the footing check a binder needs.

    Included in Enterprise · from $7,500/mo

    See the pack

13 — Security

Runs on nox.markets, acts in your tools.

A scoped OAuth token pulls only the objects the inputs above require, writes the outputs back to your system of record, and keeps the run payload for your workspace retention window. Revoke the token in your IdP or in the dashboard; connector secrets are deleted within 24 hours of a disconnect.

Run payloads are kept for your workspace retention window — 30 days by default on Starter and Growth, 90 on Scale and Enterprise, with zero retention available on Enterprise.

Read the security controls

14 — Customers

Someone like you, running this.

15 — Detail

The long version, including what it will not do.

Two jobs sit in the same SKU because splitting them creates a second inbox of orphan photos. Employees forward or snap a receipt; Outlay reads merchant, date, amount, and tax, and drops it on a draft report. Card spend already in Ramp or Brex is matched to the receipt so people are not typing what the card feed already knows. Approvers see policy violations (alcohol, over-cap meals, missing attendee) before they click.

Approved out-of-pocket items export to Gusto as a reimbursement or to QuickBooks as a journal/bill. Corporate-card items code into the GL against the Ramp/Brex transaction. Outlay is not a corporate card and not a full T&E suite with per-diem engines for 40 countries. If you already live in Ramp reimbursement and it is working, skip this. Buy it when receipts still arrive as iMessage screenshots and the bookkeeper recodes them at month-end.

16 — Questions / 5 answered

Before you buy.

What does it need from me before it can run?

Receipt image or PDF; card feed; employee/manager tree; expense policy; reimbursement method. Nothing else is collected for a run.

How long does setup take?

35 minutes. Runs on nox.markets, acts in your tools. You authorise Ramp, Brex, Gusto, QuickBooks Online, Xero, Gmail, Slack, Expensify (import-only for a cutover) once.

What does it cost to own?

$1,490 once — band 2, Workhorse. Runs still spend credits. It is also included in the Starter plan at $290/mo — buying it outright is the way to keep it after a plan ends.

What does it hand back?

Coded expense report; GL entries or Gusto reimbursement lines; rejected-item list with reasons.

Where does the hours-saved number come from?

15 employees × 2 reports/month × (20 min submit + 10 min approve + 8 min code)

17 — Related / 4 products

More on the Finance & Back-Office shelf.

18 — Collections / 1 shelves

Where it sits on a shelf.

Outlay runs 19 hours of this a month.

Book a demo

Or keep looking: Finance & Back-Office · Products for this team · The whole catalog

$1,490Included in Starter · $290/mo