finance-backoffice · tool
Floatcast
11 h/mo saved
connected$1,490One-time
Included in Growth · $990/mo
finance-backoffice · agent
Billtray
Vendor bills out of the inbox and into the approval queue, coded
popular
15 h/mo
Saved
45 min
Setup
8
Systems touched
45
Credits per run
$3,900
Perpetual single-workspace license · Band 3 · Operator
Or included in Growth at $990/mo, along with everything else that tier carries.
- Deployment
- connected
- Setup
- 45 min
- Hours saved / month
- 15
- Included from
- Growth
- Credits per run
- 45
03 — Proof
What is measured, and what is not.
The hours and the setup time are catalog math at a stated volume. Production telemetry is not published yet, and nothing here pretends otherwise.
Catalog math
80 bills/month × 8 min to open, key, code, and route (~11h), plus ~4h of exception chase
Run telemetry
04 — What it does / 4 outputs
Pulls vendor bills from email, codes them, and opens them in Bill.com or QuickBooks.
- Draft bill in Bill.com or the GL
- coded line(s)
- duplicate/exception flags
05 — One run
What one run takes in, and what it puts back.
No sandbox on this page yet. This is the real input and output contract from the record, not a demo recording.
In
- Vendor PDF or e-invoice
- AP mailbox
- vendor master
- historical GL coding
- approval matrix
- PO list (optional)
Out
- Draft bill in Bill.com or the GL
- coded line(s)
- duplicate/exception flags
- approver notification
06 — How it works / 45 min setup
Three steps, then it is furniture.
01
Connect Gmail and Microsoft 365
Scoped authorisation, revocable from your IdP or the dashboard.
02
Point it at the work
Vendor PDF or e-invoice, AP mailbox.
03
It runs
Draft bill in Bill.com or the GL — on a trigger or a schedule, 45 minutes after you start.
07 — Features / 7 listed
What is actually in the box.
- Watches a dedicated AP mailbox or Bill.com inbox on a schedule
- Duplicate check against open and paid bills in QuickBooks, Xero, or Bill.com
- GL / class / location proposal from that vendor’s last 12 months of postings
- Holds bills over a dollar threshold or with no PO until a named approver acts
- Writes a draft bill; never marks it paid
- Exception queue for new vendors, unreadable PDFs, and currency mismatches
- Slack or email ping only when a bill will miss the discount or due date
08 — Data
Does it fit your stack and your data?
| Input | Output |
|---|---|
| Vendor PDF or e-invoice | Draft bill in Bill.com or the GL |
| AP mailbox | coded line(s) |
| vendor master | duplicate/exception flags |
| historical GL coding | approver notification |
| approval matrix | |
| PO list (optional) |
09 — Integrations / 8 systems
It touches these, and nothing else.
10 — The money
Your hours, your hourly cost.
Two numbers: the hours this product removes at the catalog's stated volume, and the cost of an hour, which only you know.
15
You type this one. We do not know what an hour costs you.
Recovered per month
$750
15 h × $50 an hour, before the credits a run spends.
Where the hours come from: 80 bills/month × 8 min to open, key, code, and route (~11h), plus ~4h of exception chase.
11 — Pricing
Buy it outright, or get it with a plan.
One-time
$3,900
- Perpetual single-workspace license to this product’s logic, UI and connectors. Runs still spend credits.
- Returns $1,560 as non-expiring credits at your tier’s rate.
- Twelve months of updates and connector maintenance included.
Per run
45 credits
$0.90 a run at the Starter rate of $0.0200 per credit, less on every tier above it.
Credit class: standard
Every run carries a published hard ceiling. A run that hits it stops and re-quotes instead of billing on.
12 — Packs / 3 packs
What else is in the pack.
Part of the Closeout pack
The month-end binder, assembled, before you start actually closing
- Tiedown
No close checklist item is real until the bank and card lines are matched to the GL, and Tiedown produces exactly the signed-off rec packet plus the named break list that Closeout's checklist wants attached.
- Outlay
Expense cutoff fails on the receipts still in someone's phone; Outlay codes them into a report and posts the reimbursable spend, so the accrual stub has something to reconcile against.
- Driftnote
The flux draft — "why did travel move 40%" — is Driftnote's output from the data-intelligence shelf: it names which cut moved and flags when the movement is a tracking bug rather than a real variance.
- Sheetfold
Workpapers arrive as a dozen scattered workbooks, and Sheetfold consolidates them into one mapped table with a control total and a per-file error list — the footing check a binder needs.
Included in Enterprise · from $7,500/mo
- Tiedown
Part of the Jobdraw pack
The pay-application packet, assembled from the job, before the PM certifies a single percent
- Sheetfold
The schedule of values is rolled forward from last month's workbook and has to foot, and Sheetfold consolidates source workbooks into one mapped table with a control total and a footing exception.
- Vendorgate
"Missing waiver blocks that line from ready" is Vendorgate's exact behaviour for a subcontractor packet — chase the COI and the compliance file, flag the expiry, and hold the record until it is green.
- Fieldpull
Sub invoices, stored-material lists and waiver PDFs arrive as documents, and Fieldpull extracts their mapped fields into the draw lines so the PM is reading numbers rather than re-keying them.
- Ledgerline
A pay application is the invoice that leaves the building, and Ledgerline drafts, numbers, attaches and posts a customer invoice — the step Jobdraw holds in draft until a named PM certifies.
- Sheetfold
Part of the Organtray pack
Client source documents in the organizer slots, with the missing-form list named
- Fieldpull
Slotting a client's PDF dump is document classification plus mapped-field extraction with an exception queue for what is unreadable — Fieldpull's whole job description.
- Sheetfold
A brokerage statement split across seven files has to become one mapped table, and Sheetfold does that consolidation with a per-file error list and a map diff you can reopen next season.
- Vendorgate
The missing-item list is a checklist against an outside party that holds the file until it is green, which is Vendorgate's pattern applied to a client instead of a vendor.
- Duesday
The chase itself is a scheduled reminder from the firm's own mailbox with every touch logged, and that cadence-plus-log is what Duesday does from the finance shelf.
- Fieldpull
13 — Security
Runs on nox.markets, acts in your tools.
A scoped OAuth token pulls only the objects the inputs above require, writes the outputs back to your system of record, and keeps the run payload for your workspace retention window. Revoke the token in your IdP or in the dashboard; connector secrets are deleted within 24 hours of a disconnect.
Run payloads are kept for your workspace retention window — 30 days by default on Starter and Growth, 90 on Scale and Enterprise, with zero retention available on Enterprise.
14 — Customers
Someone like you, running this.
15 — Detail
The long version, including what it will not do.
AP time in this size band is not “entering a bill.” It is finding the bill in a shared inbox, deciding whether it is a duplicate, coding the GL from last time that vendor was paid, and getting a manager to click approve before the due date. Billtray is an agent on a mailbox (or a Bill.com inbox). It reads new PDFs and e-invoices, matches the vendor, proposes the GL account and class from the last 12 months of that vendor, flags duplicates against unpaid and paid bills, and opens a draft in Bill.com or QuickBooks for a human to approve.
It will not pay the bill. Payment stays in Bill.com, Melio, or your bank. It will mis-code the first bills from a new vendor; those sit in an exceptions list until someone maps them. After that, the 8-minute keying job is mostly gone. If you already have Bill.com Intelligent Capture and it is reading cleanly, do not stack this on top — buy it when capture is still a person in Outlook.
16 — Questions / 5 answered
Before you buy.
What does it need from me before it can run?
Vendor PDF or e-invoice; AP mailbox; vendor master; historical GL coding; approval matrix; PO list (optional). Nothing else is collected for a run.
How long does setup take?
45 minutes. Runs on nox.markets, acts in your tools. You authorise Gmail, Microsoft 365, Bill.com, QuickBooks Online, Xero, NetSuite, Slack, Melio once.
What does it cost to own?
$3,900 once — band 3, Operator. Runs still spend credits. It is also included in the Growth plan at $990/mo — buying it outright is the way to keep it after a plan ends.
What does it hand back?
Draft bill in Bill.com or the GL; coded line(s); duplicate/exception flags; approver notification.
Where does the hours-saved number come from?
80 bills/month × 8 min to open, key, code, and route (~11h), plus ~4h of exception chase
17 — Related / 4 products
More on the Finance & Back-Office shelf.
18 — Collections / 3 shelves
Where it sits on a shelf.
Billtray runs 15 hours of this a month.
Or keep looking: Finance & Back-Office · Products for this team · The whole catalog
$3,900Included in Growth · $990/mo